The existing process for providing incentive pay for officers taking on additional duties to train other officers has been a source of frustration because of the manual tracking, cumbersome approval process, and then manual keying of each pay period covered by the payroll team. The payroll team recommended adding an additional earnings code in HRPay for this specific type of incentive pay to help fix the issue.
The team then did all the relative testing for the new code and processes involved. By having the earnings code in HRPay, the hours can be entered directly in the payroll system and approved by the appropriate supervisors. Once approved, the payment gets picked up like any other approved payroll activity. This removes the manual tracking in excel, the additional pay approval workflow, and prevents our payroll staff from manually entering each payment.
Fellow Change Agents:
- Penny Kellum
- Melissa Bissey
- Jennifer McBee
- Kwan McKee
- Abby King
- James Druen
- Nelson Mosley
Impact of idea:
$5,200 annually in efficiency savings by eliminating manual data entry and unnecessary workflow approvals
