As the Jayhawks Elevate team was reviewing an opportunity for invoice automation using Purchase Orders for Iron Mountain, they discovered the three KU/KUCR accounts were all getting different pricing from Iron Mountain for document storage fees. As part of the State of Kansas, we are eligible to use Kansas contracts. The team expanded the scope to include KUMC/KUMC-RI where we found even more of a discrepancy between our pricing and the Kansas contract. In some cases, there were accounts paying 11x of what they were eligible for. The team worked with Iron Mountain to place new contract orders and get the new pricing in place for Fiscal year 2026.
Sometimes we need to validate the pricing we currently have to determine if we have better terms available to us!
Fellow Change Agents:
- Kelly Robertson
- Gina Cregg
- Elizabeth Monroe
- Kate Presley
- Katrina Yoakum
- Craig Alexander
Impact of idea:
KU as a whole will save over $60,000 annually with this change
