A recently retired SSC Finance employee suggested that we remove the requirement of the Excessive Lodging form in P-Card transaction approvals. This is a duplication of effort considering that Concur already presents a warning for excessive lodging when processing Travel Expense reimbursements. Our existing process required a separate excessive lodging form submission with the P-Card approval and required our staff to manually evaluate room rates vs State/Federal approved lodging rates. Today, we have improved this process by no longer requiring the submission of an Excessive Lodging Form and therefore relieving these duplicate efforts. Instead, across all of KU, the approval of this Concur expense line related to lodging indicates the appropriate approval of the excess lodging expense.
Fellow Change Agents:
Judy Hamner, Stephanie Howser, Mike Lewis, Nolan Haire, Karen Schaller, Colette Gillespie, Aimee Losey, Amy Carlson, Caitlin Day Wedel, Chris Bell, Tim Spencer, Cindy Jacobson, Lori Gutsch, Dawn Kilburn, Morgan Philippi
Impact of idea:
$2,000 annually in efficiency savings
