Your Ideas Matter
Jayhawks Elevate is successful because of you. Your ideas make us better. Below are some examples of processes being improved by your peer's ideas. Check out changes being made. Perhaps you have an idea to submit too!
Streamline Student Account Summary Request Process
Mary Frances noticed how manual and time-consuming it was to fulfill student account summary requests, as it involved copying and pasting information along with other typed updates. She reached out in hopes to shorten these steps by utilizing their query out of the Student Financial System, but then saving time by using a template with pivot tables and pre-formatted fields. Ultimately, this process changed from being quite manual for each account request to a much more simplified and repeatable process that requires little to no editing.
Fellow Change Agents:
Angie Dopp, Craig Alexander, Mandy Tucker
Impact of idea:
$2,000 annually in efficiency savings
Automatically Update Employee Information for Reimbursements
Wyatt Haywood was frustrated when asked to provide an updated W9 and direct deposit documentation to receive a reimbursement via direct deposit when he is already set up for direct deposit in payroll system. He suggested that we should use the payroll information for reimbursement payments. This suggestion is one of the reasons we switched all reimbursements to route through Concur as it will enable KU to use HR Pay direct deposit information and not require employees to submit the extra documentation. This idea was implemented through the Pay in 30 project.
Fellow Change Agents:
Judy Hamner, Stephanie Howser, Mike Lewis, Nolan Haire, Karen Schaller, Jeff Day, Claire Bays
Impact of idea:
$11,500 annual efficiency savings
Capital Asset Improvement
Wendy Reese recognized an increase in the corrections being made on Capital Asset Entries even though these transactions were being reviewed by multiple individuals. She partnered with KUCR to emulate their Capital Asset checklist to better educate those involved. In addition, she now sends communication on transactions misidentified as Capital Assets to all involved parties to improve training and accountability for all involved. She is seeing significantly fewer errors with these changes.
Fellow Change Agents:
Annie Rajaei
Impact of idea:
Fewer errors and substantially less rework and corrections for all involved.
Employee Reimbursements in Concur
Judy Hamner suggested using Concur Expense for more than just Travel Expenses. By shifting our Employee Non-Travel reimbursements to Concur employees will submit less documentation, back office processes will be more automated, and there will be less manual audit checks.
Fellow Change Agents:
Stephanie Howser, Micheal Lewis, Nolan Haire, Sarah Kramps, Karen Schaller, Cindy Jacobson, Aimee Losey, Jeff Day, Claire Bays, Hunter Rabe, Morgan Philippi
Impact of idea:
$6,250 annually in efficiency savings
